mercredi 12 juin 2013

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Are Your Web Graphics Print-Ready?
Jun 12th 2013, 10:00

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Is Your Web Graphics Print-Ready?

As a web designer, masters of the digital realm, you might have never faced the situation where your designs are going to be sent to a print shop.

Or perhaps you’re an Internet business owner in a place right now where you need printed materials for an event (a conference, a meet-up, billboard advertising, and so forth). You might be an online retailer, a SaaS company, a web development agency, etc.

What happens when you’ve only got web graphics at hand? Graphics designed to be displayed on electronic devices like computer monitors and smartphones.

When prepping graphics that you intend to have printed, there are several vital factors you must consider.

I’ll discuss the most important factors in this beginner-level guide to preparing your designs for printing.

Color Model: RGB vs. PMS vs. CMYK

Web and print don’t reproduce color in the same way. Let’s discuss the differences.

RGB Color Model

Web graphics operate using the RGB color model where each color is created using a combination of red, green and blue pixels.

The RGB color model is designed specifically for electronic devices such as your computer monitor or your tablet device or your TV.

Print, on the other hand, tends to involve either PMS or CMYK (four-color process).

PMS (Pantone Color Matching System)

PMS (Pantone Color Matching System) uses pre-mixed inks with established color values.

PMS is a proprietary color system by the New-Jersey-based corporation, Pantone Inc.

Image source: Parhamr

Using the Pantone system guarantees that you get the exact colors you want because of the standardized inks.

CMYK Color Model

CMYK (also known as four-color process) uses a combination of cyan, magenta, yellow and black inks to reproduce different colors.

Image source: Quark67

The Ideal Color Situation to Be In

The ideal situation would be that a graphics specialist such as a logo designer has professionally designed your graphics assets.

Your logo, for instance, should have been provided to you in two different versions: One specifically designed for Web use, and one specifically for print use. Two different logo designs for two distinctly different display environments.

However if you’re reading this guide, chances are that you don’t have the files you need.

So what do you need to do?

Convert RGB to CMYK or PMS

So what do you do when you only have web graphics for printing?

Web graphics are saved to the RGB color model and won’t work properly for your printer. What will happen is the colors might not turn out to be accurate when your printer uses the PMS or CMYK to print your web graphics.

So it’s important to convert and re-save your graphics to either the CMYK color model or PMS for printing. This is a simple process most of the time — you just need your graphics software. But the results aren’t guaranteed to be accurate.

The choice is up to you whether you choose CMYK or PMS, but there’s no print shop that will be able to print files using the RGB color model.

Testing

After converting your RGB artwork to a print-ready color system, it’s recommended that you test the output by printing just a small amount of your artwork before going into full production to ensure that the color system conversion was accurate (or accurate enough for your needs).

More Reading About Color Conversion

Here are some guides and resources that will be helpful in color conversion:

How to Convert RGB to CMYK in Photoshop

Converting CMYK/RGB to Pantone in Illustrator and Photoshop

The Ultimate Color Conversion Chart

Important Information About RGB and CMYK

Image Resolution and Scalability

A problem that’s likely to come up when dealing with web graphics is their resolution and ability to be resized without loss of quality. This poses an issue when you want your web graphics to be printed on bigger mediums like billboards or magazine covers.

Image resolution refers to the amount of details an image has.

Image resolution for digital images are measured using spatial resolution units, and the poplar unit of measurements are in pixels per inch (ppi) or dots per inch (dpi).

The more pixels or dots there are in a given square inch, the more detail the image has, i.e., the higher its resolution.

Is Your Web Graphics Print-Ready?

Images on the Web are typically compressed to a lower resolution — typically 72dpi — so that they download faster and because most screens don’t need/can’t take advantage of a higher resolution.

Lower-res graphics may look fine on your computer monitor, but that same image will look different when printed.

The Problem: Pixelation

The biggest issue you might encounter with image resolution is pixelation. Pixelation occurs when you scale an image up and it doesn’t have sufficient enough resolution that it makes the image too blurry.

Look at the difference between a web-resolution image being scaled up in dimension below.

Notice the pixelation occurring as a result of us trying to enlarge the image when it doesn’t have sufficient enough detail.

For this reason, it’s vital to use the highest resolution images possible — at least 300dpi — when creating print-ready graphics.

If you don’t have access to the original file that was used to create your web graphics — which should be in PSD or vector file format (EPS, AI, etc.) — it may be necessary to recreate it.

With a vector file format, you can scale the design up to whatever size you require without any loss of quality.

Monochrome-Friendliness

The Web offers very few restrictions when it comes to color representation.

Print, on the other hand, comes with certain limitations.

When using PMS printing, each new color means an additional cost, making multicolored web graphics less practical with this method.

And, although four-color process can be used to reproduce most multicolored web graphics, one- or two-color PMS printing is often a more cost-effective option.

For this reason (among others), many logo designers will first design a logo using only black and white. If the logo maintains the same visual impact in its simplest, monochromatic form, you’ll have a much easier time when you recreate it using one-color printing.

While the object below is certainly distinctive when it’s multicolored, it’s not terribly interesting to look at in black and white.

Problematic Colors

Just as PMS printing presents certain design limitations, four-color process also comes with complications to consider — specifically, it can be difficult to accurately reproduce some colors (including orange and navy blue) with the CMYK color model.

If you intend to print your logo using four-color process and it contains any orange or navy blue elements, you may want to replace them with another color — or, alternatively, have those areas spot printed with the proper PMS colors.

Check with your printer if you think your artwork may contain colors that present a problem for CMYK printing.

File Format

Popular image formats for web use include JPG and PNG — formats designed for computer monitors but don’t always work as well for printing.

In general, your high-res, print-ready artwork should be in the most "raw" format possible.

The most common formats for this purpose are:

  • PSD (Photoshop)
  • AI (Illustrator)
  • EPS (a standard vector file)
  • PDF (viewable using Acrobat)

Fonts

Just because your artwork opens fine on your computer doesn’t necessarily mean it will work for a commercial printer.

When high-quality image files such as PSDs incorporate fonts, you’ll need the proper font files to view them correctly — files that your printer might not have immediate access to, especially if you’re using uncommon fonts.

Be sure to include any necessary font files when sending your artwork to a printer.

On a Mac, these files can be found in System/Library/Fonts.

In Windows, check the Fonts folder inside your main Windows directory.

Most printers will let you include font files in a ZIP along with your artwork files.

Alternatively, you can convert fonts to outlines in Illustrator or InDesign so that you won’t need to include additional files.

Conclusion

The best way to ensure that your logo looks great in print as well as on the Web is to design it with both mediums in mind from the very beginning. However, if you’re stuck in a bind, there are ways to make the best out of the situation.

For more information related to ensuring your graphics is suitable for print, be sure to check out this print-ready checklist that I made.

Related Content

About the Author

Vladimir Gendelman is the founder and CEO of Company Folders, Inc. With years of web and print design experience, he leads a team of talented graphic artists and marketing specialists who help businesses put forth the best image possible. You can follow him on Google+ and Twitter.

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lundi 10 juin 2013

daily tutorial photoshop for Six Revisions

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Lessons I Learned from Selling My Web Design Agency
Jun 10th 2013, 10:00

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Lessons I Learned from Selling My Web Design Agency

I sold my small web design business so that I could focus on my startup, Informly.

If you’re providing web design services as a solo freelancer, or are the founder of a web design agency with several employees, selling your business might be the farthest thing from your mind right now.

Perhaps you have never thought about it simply because you might not have realized that selling your business was even a possibility.

Maybe you are too attached to your company to even consider selling it to someone else.

Or the case may be that you have some fears about the things selling a business might entail.

You might want to get out of the web design business entirely, but are worried of the loss of income that might follow if you leave the industry behind.

Those are some of the things that might be holding you back from letting go.

However, it’s always good to think about your options.

Let me tell you the lessons I have acquired from selling my web design business, in case you are considering of doing the same thing. It’s not my first and only experience either, I’ve had other experiences in the area of buying and selling web design businesses prior to the sale of my own.

Lesson 1: You Don’t Have to Be Big or Well-Known to Sell Your Business

One of the biggest misconceptions I see people possessing, whenever the topic of selling a company to another is brought up, is that the company being sold has to be big and famous.

In my mind, that misconception comes from the fact that business brokers and tech journalists tend to talk more about the acquisition of a large, popular company by another larger, more popular company; so many of us end up thinking that acquisitions of small- and medium-sized businesses don’t happen.

In reality, there are loads of smaller acquisitions going on all the time. Like my web design business for example. It’s just that these business transactions usually don’t happen with as high a profile as, say, Yahoo! buying Tumblr.

These sorts of little transactions go on all the time because there are a lot of people who start a web design business and can’t make it work.

There are also many web design agencies looking for more clients, assets, and employees — and so one of the ways they can expand is through the purchase of a smaller web design company.

My web design agency wasn’t big. Not Tumblr big, anyways. Yet, I was still able to sell it.

Lesson 2: You Don’t Have to be Profitable

Many people think that you need to work your way up to being a profitable company in order for it to be appealing to a buyer.

That was not the case with my web design business.

In my experience, when larger web design companies buy smaller ones, more often than not, they are looking for something more than just profitability.

Web design companies and entrepreneurs are looking for signs of opportunities that the company they are looking to buy will grow if they take it over.

Lesson 3: Opportunity and Potential Are Important to Buyers

If you have terrible business processes, expensive employees, undercharged clients, a lot of overhead, etc. your profits won’t be great.

But another entrepreneur might look at that scenario and see opportunities. Opportunities to reduce waste. Opportunities to improve business processes. Opportunities for optimization.

Entrepreneurs, by nature, are people who see opportunities in things that other people are not able to.

It’s like flipping houses in the real estate business. For example, I see that in the area where I live in, houses are bought at a very low price, renovated by the new owner, and then sold at a much higher rate.

Everyone wants to buy a company with potential.

Lesson 4: Upward Trends Are Important

Prospective buyers want to see metrics going up.

When I sold my web design agency, my site traffic had doubled in its last 6 months.

Recurring revenue was going up. The number of clients was going up.

Even if you aren’t profitable, as long as important metrics exhibit upward trends, buyers will see opportunity and potential.

If your profits are good, but your trend is flat or going down, that is a big problem.

Lesson 5: Your List of Clients Will Help You Sell the Business

The biggest problem for web design companies is finding good clients.

If you have a list of good clients regardless of whether your business is profitable or not, this is going to be appealing to a web design agency buyer.

Even better than having a good set of clients is having clients that have recurring arrangements with your business. These recurring arrangements might include monthly website maintenance fees or web design service retainer agreements.

I had my existing clients on support agreements.

I also sent them an email each month with stats about their websites (which, by the way, was the inspiration behind Informly, my startup).

I was hosting most of my clients’ websites.

In the end, the main reason I was able to sell my web design business was that I had good clients who brought in recurring revenue into my business each month.

Lesson 6: Some of Your Assets Aren’t as Obvious as They Seem

What do you have within your business that could be appealing to a buyer? These assets might not be readily apparent.

In my case, one of my assets was actually my company’s web design blog. The blog ranked #1 in Australia for the search term "website design" and #3 for the term "web design". The blog was bringing in 1 lead a day to my business, on average.

My web design blog had a lot of value to someone who wanted web design leads.

Why?

They would have had to pay Google thousands of dollars a year through the AdSense platform to get the same amount of traffic for those keywords, so there was clear value in buying something that’s going to provide them ongoing benefits for free.

You might have something completely unrelated to your web design business that would be an asset to someone else. Look for those not-so-obvious assets and use them to help you sell your web design agency.

Lesson 7: Being a Small, Personal Business Isn’t a Deal-breaker

I used to give a lot of advice to small business owners. One of the things I would always say was "be as personal as you can in your business."

That means using your personal name, having pictures of yourself on your website, having transactional emails coming from your own personal email address instead of a robot like no-reply@webappexample.com, and so forth.

The advice about being as personal as you can is very different from what I see a lot of small businesses actually do.

What I see more of is that small businesses try to be more distant from their customers and more "corporate"-looking, to appear bigger than what they really are.

Often when I’d tell people their websites should be personalized, I would be met with criticism. A lot of people think that in order for something to be valuable, it needs to be some sort of impersonal machine, because being impersonal implies that the company is too big and too busy to have its founders and employees directly interacting with their customers.

I couldn’t have possibly been more personalized in my business.

I had a blog where all posts were by me.

I had loads of face-to-camera videos.

My face was all over the site of my web design company, including right at the start of the homepage in a big welcome message.

All of my clients dealt with me personally as the first port of call for almost everything.

When it came to selling my web design company, being small and being personal didn’t get in the way.

In other words, other companies who want to buy up web design businesses aren’t looking for some huge corporation — they’re completely happy acquiring small, personal companies like mine.

Conclusion

Whether you’re planning to sell your business or not, it’s good to at least consider these things for when you might have to do so, and also just to keep in mind that what you’re building might be worth more than you think it does to someone else.

If you have questions about the topic of selling a web design agency, please feel free to start a discussion in the comments below.

Related Content

About the Author

Dan Norris is the founder of Informly, a startup that enables web design companies to send their clients beautiful branded reports. He’s on Twitter, Google+ and Facebook (a little bit too often, according to Rescue Time).

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